Executive Assistant

<span style="font-family:"Arial",sans-serif">Trillium Flow Technologies, founded on a legacy of premier products and services, provides mission-critical valves, pumps, and aftermarket services for core societal infrastructure that includes water and wastewater, power generation including nuclear power, food and beverage, oil and gas equipment and general industry. Trillium is very customer centric to meet specific needs, provides innovative engineering design with a global footprint that is focused on meeting our customers’ original equipment and aftermarket needs.

We are searching for an Executive Assistant to provide high-level administrative support to the CEO and Valves USA Managing Director. Reporting directly to the Managing Director, the Executive Assistant serves as a liaison to the board of directors and senior management teams, organizes and coordinates executive outreach and external relations efforts, and oversees special projects.

Key Responsibilities:

• Manage sensitive matters with a high level of confidentiality and discretion.
• Sustain a daily calendar of meetings and events.
• Prepare presentations, agendas, reports, and other documents.
• Arrange travel and accommodations for executives.
• Prepare expense reports.
• Screen incoming calls; take and deliver accurate messages.
• Draft and prepare correspondence for internal announcements and board meetings.
• Assist in preparing and managing presentations and decks.
• Be responsive to emails, texts, and phone calls, including outside normal business hours.
• Welcome guests and handle inquiries.
• Use discretion and good judgment to handle C-Level matters.
• Represent the company and the Executive positively.
• Conserve the Executive's time by researching and analyzing information.
• Complete ad hoc projects as assigned.
• Organize complex calendars and schedules.

Skills and Qualifications:

• Bachelor's degree or equivalent experience required.
• 5+ years of experience in an executive assistant role supporting C-Level executives.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Excellent communication and time management skills.
• Ability to function well in a high-paced environment.

<span style="font-family:"Aptos",sans-serif">Trillium Flow Technologies is committed to an inclusive workplace, including hiring and retaining diverse talent. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. Trillium Flow is a background screening, drug-free workplace.