Administrative Coordinator

<span style="font-family:"Arial",sans-serif">Trillium Flow Technologies, founded on a legacy of premier products and services, provides mission-critical valves, pumps, and aftermarket services for core societal infrastructure that includes water and wastewater, power generation including nuclear power, food and beverage, oil and gas equipment and general industry. Trillium is very customer centric to meet specific needs, provides innovative engineering design with a global footprint that is focused on meeting our customers’ original equipment and aftermarket needs.

Job Summary:  

The Administrative Coordinator will play a pivotal role in ensuring the smooth operation of our office and administrative processes. This position requires a highly organized individual with strong communication skills and proficiency in Microsoft Office products, particularly Excel and Outlook calendaring. The ideal candidate will be detail-oriented, capable of multitasking, and willing to collaborate with various departments to enhance operational efficiency.

Key Responsibilities:

• Provide administrative support to the organization’s management team and various departments as needed.
• Manage and maintain calendars using Microsoft Outlook, scheduling meetings, appointments, and conference calls.
• Prepare and distribute internal and external communications, including reports, memos, and presentations.
• Organize and maintain filing systems, both electronic and physical, ensuring all documents are easily accessible and up to date.
• Assist in the preparation of budgets, forecasts, and other reports using Microsoft Excel.
• Coordinate travel arrangements for staff, including booking flights, accommodations, and transportation.
• Collaborate with other departments to facilitate project coordination and information sharing.
• Perform data entry and maintain databases, ensuring accuracy and confidentiality of sensitive information.
• Assist in special projects and initiatives as assigned by management.
• Other duties as assigned.

Qualifications:

• Associate or bachelor’s degree in business administration or equivalent experience.
• Minimum of 5 years of experience in an administrative role, preferably in an industrial manufacturing environment.
• Proficiency in Microsoft Office products, particularly Excel (advanced functions, formulas, data analysis) and Outlook (calendaring, email management).
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong attention to detail and problem-solving abilities.

FLSA Classificaiton:  Non-Exempt/Hourly 

Compensation Range:  $28.00 - $32.00 DOE

<span style="font-family:"Aptos",sans-serif">Trillium Flow Technologies is committed to an inclusive workplace, including hiring and retaining diverse talent. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. Trillium Flow is a background screening, drug-free workplace.